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Original file line number Diff line number Diff line change
Expand Up @@ -29,6 +29,20 @@ The selected attendees are added to the expense.

---

## How to add attendees to several expenses at once

1. From the navigation tabs (on the left on web, and at the bottom on mobile), select **Spend > Expenses**.
Comment on lines +32 to +34

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P2 Badge State attendee eligibility before the bulk-edit steps

For a Collect workspace or a Control workspace with attendee tracking disabled, users following this newly added procedure cannot complete step 4 because the Attendees row is absent. The prerequisite is mentioned only in the separate article linked after these steps, so readers who land directly on this attendee article are led through an unavailable flow; place the applicable plan and attendee-tracking requirements before the procedure.

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2. Select 2 or more expenses.
3. Choose **Selected**, then select **Edit multiple**.

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Naming / deterministic writing: "Choose Selected" here is inconsistent with how the same UI element is referenced elsewhere (Edit-Expenses.md uses "Click Selected"). Per HELPSITE_NAMING_CONVENTIONS.md (Deterministic Writing Rule), use one consistent verb for the same control across articles.

4. Select **Attendees**, choose the attendees, and select **Save**.
5. Select **Save** again to apply your changes to every selected expense.

The attendees you select are added to every selected expense.

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P2 Badge Describe bulk attendee updates as replacements

When any selected expense already has attendees, the bulk action replaces its entire attendee list rather than appending to it: updateMultipleMoneyRequests assigns changes.attendees directly to transactionChanges.attendees, and the new FAQ in this same commit also says the existing attendees are replaced. Saying the selected attendees are “added” can therefore lead members to unintentionally remove existing attendees; state explicitly here that the selected list replaces the current list.

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Select 2 or more expenses, click **Selected**, and choose **Edit multiple** to set the same attendees on all of them in one step. Learn how to [edit multiple expenses at once](/articles/new-expensify/reports-and-expenses/Edit-Expenses).
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Readability / redundancy: This paragraph restates the numbered steps directly above it (lines 34-38), duplicating the same instructions and diluting scannability (HELP_AUTHORING_GUIDELINES.md §1 "concise and actionable"). Keep only the cross-link sentence, e.g. "To set the same attendees on several expenses in one step, learn how to edit multiple expenses at once." and drop the step restatement.


---

## What happens after you add attendees to an expense

- The total expense is automatically split evenly across all attendees
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@@ -1,8 +1,8 @@
---
title: Edit Expenses
description: Learn how to edit individual expenses, and edit multiple expenses at once.
keywords: [bulk edit expenses, edit multiple expenses Expensify, update expenses in bulk, modify multiple expenses, inline editing, edit expense inline]
internalScope: Audience is all members. Covers editing expenses individually and in bulk editing multiple expenses at once. Does not cover creating, submitting or reopening reports.
keywords: [bulk edit expenses, edit multiple expenses Expensify, update expenses in bulk, modify multiple expenses, inline editing, edit expense inline, bulk edit attendees, add attendees to multiple expenses]
internalScope: Audience is all members. Covers editing expenses individually and in bulk editing multiple expenses at once, including adding attendees in bulk. Does not cover creating, submitting or reopening reports.
---

# Edit Expenses
Expand Down Expand Up @@ -45,6 +45,21 @@ Use edit multiple to update the same field across several expenses simultaneousl

**Note:** If editing is not allowed on a field for any of the selected expenses, that field will not be available for editing.

---

## How to add attendees to multiple expenses at once

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AI readiness / scope duplication: This section largely repeats the existing "How to edit multiple expenses at once" steps (lines 34-44) and the new bulk-attendees section in Adding-Attendees.md. Per HELP_AUTHORING_GUIDELINES.md §6 (avoid multi-feature/duplicated coverage) and §1 (one workflow), consider consolidating the bulk-attendees steps into the existing "edit multiple" section rather than adding a near-identical parallel section.


**Attendees** appears in the **Edit multiple expenses** panel when every selected expense belongs to a Workspace on the Control plan that has **Attendee tracking** enabled. [Learn how to enable Workspace Rules](/articles/new-expensify/workspaces/Workspace-Rules).

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Naming violation: "Edit multiple expenses panel" doesn't match the UI label used everywhere else in this article ("Edit multiple", e.g. lines 41 and 87). Per HELPSITE_NAMING_CONVENTIONS.md (use the exact UI text, no paraphrasing), reference it as the "Edit multiple panel".


1. In the navigation tabs (on the left on web, on the bottom on mobile), go to **Spend > Expenses**.
2. Select 2 or more expenses using the checkboxes.
3. Click **Selected**.
4. Choose **Edit multiple**.
5. Click **Attendees**.
6. Select attendees from **Recents**, **Contacts**, or enter a name, email, or phone number.
7. Click **Save**.
8. Click **Save** again to apply your changes to every selected expense.

---
## What expense fields can be edited

Expand Down Expand Up @@ -78,6 +93,14 @@ No, Paid or Done reports are locked and cannot be reopened for editing.

If a field is restricted for any selected expense (for example, amount on a card expense), it will be disabled in the **Edit multiple** panel.

## Why don't I see the Attendees field in Edit multiple?

**Attendees** only appears when every expense you selected sits on a Workspace that is on the Control plan and has **Attendee tracking** enabled under **Rules**. It is not available for invoices or for personal expenses that aren't on a Workspace.

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P2 Badge Account for unreported expenses in attendee availability

When unreported expenses are selected while the active workspace is a Control workspace with attendee tracking enabled, the field does appear: isBulkEditAttendeeTrackingEnabled explicitly evaluates unreported transactions using the bulk-edit workspace policy. This sentence incorrectly tells members that expenses not yet on a workspace can never use the field, so document the active-workspace fallback instead of excluding all personal/unreported expenses.

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## Does editing attendees in bulk keep the attendees already on my expenses?

No. The attendees you select replace the ones already on selected expense.

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Readability / grammar: "replace the ones already on selected expense" is ungrammatical. Use "replace the ones already on the selected expenses." (HELP_AUTHORING_GUIDELINES.md §1 clarity).

## Why can't I see the Edit multiple option?

**Edit multiple** only appears when you select 2 or more Unreported, Draft, or Outstanding expenses that have at least one editable field.
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Expand Up @@ -38,6 +38,7 @@ Once enabled, go to the **Rules** tab in the left menu to manage expense-level s
- **Billable default** – Choose whether expenses are billable by default. Note: [Workspace Merchant Rules](/articles/new-expensify/workspaces/Workspace-Merchant-Rules) can also set billable status on a per-merchant basis.
- **Require company cards for all purchases** - Flag out-of-pocket expenses that should have been made with a company card. Only available after company cards are connected to the workspace.
- **eReceipts** – Enable automatic receipt generation for all USD card transactions up to $75 (requires USD as default currency).
- **Attendee tracking** – Track the per-person cost for every expense. When enabled, members can add attendees to an expense.
- **Merchant-based automation** – Automatically apply categories, tags, and other fields using Workspace Merchant Rules.
- **Public receipt visibility** – Control who can view receipt images. When enabled, receipts are viewable by anyone with the URL, even people who don't have access to the report. When disabled (the default), receipts are only viewable by Expensify members with access to the report containing the receipt.

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