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[No QA] Docs updates for E/A#97108 Add Attendees to bulk Edit multiple expenses #99962
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@@ -29,6 +29,20 @@ The selected attendees are added to the expense. | |
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| ## How to add attendees to several expenses at once | ||
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| 1. From the navigation tabs (on the left on web, and at the bottom on mobile), select **Spend > Expenses**. | ||
| 2. Select 2 or more expenses. | ||
| 3. Choose **Selected**, then select **Edit multiple**. | ||
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Contributor
There was a problem hiding this comment. Choose a reason for hiding this commentThe reason will be displayed to describe this comment to others. Learn more. Naming / deterministic writing: "Choose Selected" here is inconsistent with how the same UI element is referenced elsewhere (Edit-Expenses.md uses "Click Selected"). Per HELPSITE_NAMING_CONVENTIONS.md (Deterministic Writing Rule), use one consistent verb for the same control across articles. |
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| 4. Select **Attendees**, choose the attendees, and select **Save**. | ||
| 5. Select **Save** again to apply your changes to every selected expense. | ||
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| The attendees you select are added to every selected expense. | ||
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When any selected expense already has attendees, the bulk action replaces its entire attendee list rather than appending to it: Useful? React with 👍 / 👎. |
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| Select 2 or more expenses, click **Selected**, and choose **Edit multiple** to set the same attendees on all of them in one step. Learn how to [edit multiple expenses at once](/articles/new-expensify/reports-and-expenses/Edit-Expenses). | ||
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stephanieelliott marked this conversation as resolved.
Contributor
There was a problem hiding this comment. Choose a reason for hiding this commentThe reason will be displayed to describe this comment to others. Learn more. Readability / redundancy: This paragraph restates the numbered steps directly above it (lines 34-38), duplicating the same instructions and diluting scannability (HELP_AUTHORING_GUIDELINES.md §1 "concise and actionable"). Keep only the cross-link sentence, e.g. "To set the same attendees on several expenses in one step, learn how to edit multiple expenses at once." and drop the step restatement. |
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| ## What happens after you add attendees to an expense | ||
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| - The total expense is automatically split evenly across all attendees | ||
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| title: Edit Expenses | ||
| description: Learn how to edit individual expenses, and edit multiple expenses at once. | ||
| keywords: [bulk edit expenses, edit multiple expenses Expensify, update expenses in bulk, modify multiple expenses, inline editing, edit expense inline] | ||
| internalScope: Audience is all members. Covers editing expenses individually and in bulk editing multiple expenses at once. Does not cover creating, submitting or reopening reports. | ||
| keywords: [bulk edit expenses, edit multiple expenses Expensify, update expenses in bulk, modify multiple expenses, inline editing, edit expense inline, bulk edit attendees, add attendees to multiple expenses] | ||
| internalScope: Audience is all members. Covers editing expenses individually and in bulk editing multiple expenses at once, including adding attendees in bulk. Does not cover creating, submitting or reopening reports. | ||
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| # Edit Expenses | ||
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@@ -45,6 +45,21 @@ Use edit multiple to update the same field across several expenses simultaneousl | |
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| **Note:** If editing is not allowed on a field for any of the selected expenses, that field will not be available for editing. | ||
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| ## How to add attendees to multiple expenses at once | ||
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Contributor
There was a problem hiding this comment. Choose a reason for hiding this commentThe reason will be displayed to describe this comment to others. Learn more. AI readiness / scope duplication: This section largely repeats the existing "How to edit multiple expenses at once" steps (lines 34-44) and the new bulk-attendees section in Adding-Attendees.md. Per HELP_AUTHORING_GUIDELINES.md §6 (avoid multi-feature/duplicated coverage) and §1 (one workflow), consider consolidating the bulk-attendees steps into the existing "edit multiple" section rather than adding a near-identical parallel section. |
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| **Attendees** appears in the **Edit multiple expenses** panel when every selected expense belongs to a Workspace on the Control plan that has **Attendee tracking** enabled. [Learn how to enable Workspace Rules](/articles/new-expensify/workspaces/Workspace-Rules). | ||
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Contributor
There was a problem hiding this comment. Choose a reason for hiding this commentThe reason will be displayed to describe this comment to others. Learn more. Naming violation: "Edit multiple expenses panel" doesn't match the UI label used everywhere else in this article ("Edit multiple", e.g. lines 41 and 87). Per HELPSITE_NAMING_CONVENTIONS.md (use the exact UI text, no paraphrasing), reference it as the "Edit multiple panel". |
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| 1. In the navigation tabs (on the left on web, on the bottom on mobile), go to **Spend > Expenses**. | ||
| 2. Select 2 or more expenses using the checkboxes. | ||
| 3. Click **Selected**. | ||
| 4. Choose **Edit multiple**. | ||
| 5. Click **Attendees**. | ||
| 6. Select attendees from **Recents**, **Contacts**, or enter a name, email, or phone number. | ||
| 7. Click **Save**. | ||
| 8. Click **Save** again to apply your changes to every selected expense. | ||
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| ## What expense fields can be edited | ||
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@@ -78,6 +93,14 @@ No, Paid or Done reports are locked and cannot be reopened for editing. | |
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| If a field is restricted for any selected expense (for example, amount on a card expense), it will be disabled in the **Edit multiple** panel. | ||
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| ## Why don't I see the Attendees field in Edit multiple? | ||
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| **Attendees** only appears when every expense you selected sits on a Workspace that is on the Control plan and has **Attendee tracking** enabled under **Rules**. It is not available for invoices or for personal expenses that aren't on a Workspace. | ||
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When unreported expenses are selected while the active workspace is a Control workspace with attendee tracking enabled, the field does appear: Useful? React with 👍 / 👎. |
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| ## Does editing attendees in bulk keep the attendees already on my expenses? | ||
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| No. The attendees you select replace the ones already on selected expense. | ||
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Contributor
There was a problem hiding this comment. Choose a reason for hiding this commentThe reason will be displayed to describe this comment to others. Learn more. Readability / grammar: "replace the ones already on selected expense" is ungrammatical. Use "replace the ones already on the selected expenses." (HELP_AUTHORING_GUIDELINES.md §1 clarity). |
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| ## Why can't I see the Edit multiple option? | ||
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| **Edit multiple** only appears when you select 2 or more Unreported, Draft, or Outstanding expenses that have at least one editable field. | ||
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For a Collect workspace or a Control workspace with attendee tracking disabled, users following this newly added procedure cannot complete step 4 because the Attendees row is absent. The prerequisite is mentioned only in the separate article linked after these steps, so readers who land directly on this attendee article are led through an unavailable flow; place the applicable plan and attendee-tracking requirements before the procedure.
Useful? React with 👍 / 👎.