Skip to content
Merged
Changes from all commits
Commits
File filter

Filter by extension

Filter by extension

Conversations
Failed to load comments.
Loading
Jump to
Jump to file
Failed to load files.
Loading
Diff view
Diff view
Original file line number Diff line number Diff line change
Expand Up @@ -25,10 +25,12 @@ Follow these steps to build an expense report manually.
1. Open an expense report that includes at least one expense.
2. Select **Submit**.

After submitting, the report status updates and a **”submitted”** entry appears in the activity at the bottom of the report. For details on what each report status means, see [Understanding Report Statuses](https://help.expensify.com/articles/new-expensify/reports-and-expenses/Understanding-Report-Statuses-and-Actions).
After submitting, the report status updates and a **”submitted”** entry appears in the activity at the bottom of the report. For details on what each report status means, see [Understanding Report Statuses](/articles/new-expensify/reports-and-expenses/Understanding-Report-Statuses-and-Actions).

**Note:** If your workspace does not use an approval workflow, you’ll see **Mark as done** instead of **Submit**.

**Note:** If some expenses on the report are on hold when you submit, the held expenses move to a new report in the **Draft** state, while the unheld expenses stay on the submitted report.

---

## How to edit or retract a submitted expense report
Expand Down Expand Up @@ -161,15 +163,15 @@ Examples:
- Add the expenses to the report.
- Submit the report based on your internal process.

**Note:** You can only include expenses captured in your own account. Expenses can’t be transferred between members. To manage or submit a report from another account, ask them to add you as a [Copilot](https://help.expensify.com/articles/new-expensify/settings/Copilot-Access).
**Note:** You can only include expenses captured in your own account. Expenses can’t be transferred between members. To manage or submit a report from another account, ask them to add you as a [Copilot](articles/new-expensify/settings/Copilot-Access).

---

# FAQ

## How can an Admin take these actions for another member?

Workspace Admins can create reports on behalf of members by moving expenses to a new report. Workspace Admins can also submit and reject reports for members within their Workspace. If you are not a Workspace Admin and need to submit or manage someone else's reports, ask them to add you as a [Copilot](https://help.expensify.com/articles/new-expensify/settings/Copilot-Access).
Workspace Admins can create reports on behalf of members by moving expenses to a new report. Workspace Admins can also submit and reject reports for members within their Workspace. If you are not a Workspace Admin and need to submit or manage someone else's reports, ask them to add you as a [Copilot](/articles/new-expensify/settings/Copilot-Access).

## What happens if I forget to submit a report?

Expand All @@ -183,6 +185,14 @@ The **Submit** button only appears once your report includes at least one valid

If all transactions on your report are pending Expensify Card transactions, the report can't be submitted yet. The **Submit** button won't appear, and the report isn't counted in your **Submit** to-do. Pending transactions may take a few days to post. After at least one transaction has posted, the **Submit** button appears again and you can submit the report.

## What happens to held expenses when I submit a report?

When you submit a report that has a mix of held and unheld expenses, the held expenses move to a new report in the **Draft** state, and only the unheld expenses stay on the submitted report. You can submit the held expenses later once you take them off hold.

## Why can’t I submit a report when all expenses are on hold?

If every expense on the report is on hold, you’ll see the message **Unable to submit report**. Take at least one expense off hold, then submit the report again.

## Can I remove an expense after submitting?

Yes. You’ll need to retract the report using More > Retract, depending on the report's state. Then you can remove or edit expenses before resubmitting.
Loading