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[No QA] Docs updates for E/A#99644 document split Reimbursable follows locked workspace rule #100224

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luacmartins merged 3 commits into from
Sep 21, 2026
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[No QA] Docs updates for E/A#99644 document split Reimbursable follows locked workspace rule #100224

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ddc0ea6
Docs: document how Cash expense default sets Reimbursable on splits
MelvinBot Sep 2, 2026
75e8618
Merge branch 'main' into melvin-docs-99644-split-reimbursable-rule
stephanieelliott Sep 16, 2026
aaac1f2
Docs: drop content superseded by main, fix split reimbursable accuracy
MelvinBot Sep 17, 2026
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6 changes: 4 additions & 2 deletions docs/articles/new-expensify/reports-and-expenses/Split-Expenses.md
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---
title: Split Expenses
description: Learn how to create and submit expenses to a workspace or individual using SmartScan, manual entry, or distance tracking in Expensify.
keywords: [New Expensify, split expenses, split by percentage, split by day, split evenly, edit split, revert split, expense allocation, SmartScan, mileage, distance expense, validation rules, remove split, modify split, unreported expenses, split unreported, split reimbursable, reimbursable toggle missing, cash expense default]
keywords: [New Expensify, split expenses, split by percentage, split by day, split evenly, edit split, revert split, expense allocation, SmartScan, mileage, distance expense, validation rules, remove split, modify split, unreported expenses, split unreported, split reimbursable, reimbursable toggle missing on split, cash expenses rule, cash expense default, always non-reimbursable]
internalScope: Audience is submitters, approvers and admins. Covers how to split, edit, and revert expenses in New Expensify using the Split feature. Does not cover Classic behavior.
---

Expand Down Expand Up @@ -115,7 +115,9 @@ Yes. Each split is treated as a regular expense and follows all workspace requir

## Why don’t I see the Reimbursable toggle on a split?

The workspace’s **Cash expenses** rule is set to **Always reimbursable** or **Always non-reimbursable**. Those options fix the reimbursable value for every cash expense, so each split is created with the workspace default and the **Reimbursable** toggle is hidden. Imported company card expenses are always non-reimbursable, so their splits don’t show the toggle either. [Learn how to configure Workspace Rules](/articles/new-expensify/workspaces/Workspace-Rules).
The workspace’s **Cash expenses** rule is set to **Always reimbursable** or **Always non-reimbursable**. Those options fix the reimbursable value for every cash expense, so each split is created with the workspace default and the **Reimbursable** toggle is hidden — even if the original expense was created before an Admin changed the rule.

Under the plain **Reimbursable** or **Non-reimbursable** options the value isn’t fixed, so each split starts with the original expense’s value and shows a **Reimbursable** toggle you can change. Imported company card expenses are always non-reimbursable, so their splits don’t show the toggle either. [Learn how to configure Workspace Rules](/articles/new-expensify/workspaces/Workspace-Rules#how-to-set-basic-rules-on-the-general-tab).

## Can I split a distance or mileage expense?

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