billing account docs updated

docs/admin-guide/billing-account.md

@@ -7,66 +7,103 @@ sidebar_position: 5
 ### Setting Up a Billing Account- Host Admin 
 
 Follow the steps below to set up a billing account and manage billing details:
-**Step 1: Navigate to the Billing Setup**
-- **Access the Landing Page**: Once you arrive on the platform's landing page, go to the top-right corner.
-- **Open the Profile Menu**: Click on the profile icon.
-- **Select "Set up Billing"**: Choose the "Set up Billing" option from the dropdown menu.
+
+    **Step 1: Navigate to the Billing Setup**
+        - **Access the Landing Page**: Once you arrive on the platform's landing page, go to the top-right corner.
+        - **Open the Profile Menu**: Click on the profile icon.
+        - **Select "Set up Billing"**: Choose the "Set up Billing" option from the dropdown menu.
 
 ![billing-option-dropdown](/img/billing-option-dropdown.png)
 
 
 **Step 2: Complete the Billing Form**
 
-- A billing form will appear, prompting you to fill in the following details:
-- Account Name: Choose a unique account name.
-- First Name: Enter your first name.
-- Last Name: Enter your last name.
-- Email: Provide a valid email address.
-- Organization: Specify your organization name.
-- Address: Enter your full address.
-- City: Specify the city.
-- State: Provide the state or region.
-- Zip Code/Pincode: Enter the zip code or postal code.
-- Country: Select your country from the dropdown list.
-- Plan Type: Choose a plan type based on your requirements:
+A billing form will appear, prompting you to fill in the following details:
+- **Account Name**: Choose a unique account name.
+- **First Name**: Enter your first name.
+- **Last Name**: Enter your last name.
+- **Email**: Provide a valid email address.
+- **Organization**: Specify your organization name.
+- **Address**: Enter your full address.
+- **City**: Specify the city.
+- **State**: Provide the state or region.
+- **Zip Code/Pincode**: Enter the zip code or postal code.
+- **Country**: Select your country from the dropdown list.
+- **Plan Type**: Choose a plan type based on your requirements:
     - Student
     - Academic
     - Enterprise
 
 ![billing-account-create-page](/img/billing-account-create-page.png)
 
 
-- **Payment Method**: Choose "Coupon" as the payment method if applicable.
+- **Payment Method**: Choose "Coupon" “Credit card”, “PO”, “Invoice” as the payment method if applicable.
 
-![coupon-payment-method](/img/coupon-payment-method.png)
+![billing-payment-method](/img/billing-payment-method.png)
 
 
 
 **Step 3: After Creating the Billing Account**
 
-Once the billing account is successfully created, you will be redirected to a page with multiple tabs, each serving a different purpose
+- Associating the billing account with the Team : please refer to the [https://docs-basepair.vercel.app/teams/billing](https://docs-basepair.vercel.app/teams/billing) document.
 
-![billing-account-detail](/img/billing-account-detail.png)
+- Once the billing account is successfully created, you will be redirected to a page with multiple tabs, each serving a different purpose
 
+    ![billing-account-detail](/img/billing-account-detail.png)
 
-- **Contact Info Tab**:
-    - Displays details of the billing contact, including account name and contact information.
-- **Members Tab**:
-    - View details of all associated members.
-    - **Add New Members**: Click on the "Add Member" button to open a dialog box. Enter the member's email address and confirm to add them.
+    - **Contact Info Tab**:
+        - Displays details of the billing contact, including account name and contact information.
+    - **Members Tab**:
+        - View details of all associated members.
+        - **Add New Members**: Click on the "Add Member" button to open a dialog box. Enter the member's email address and confirm to add them.
 
 ![add-new-member](/img/add-new-member.png)
 
 ![add-new-member-dialog](/img/add-new-member-dialog.png)
 
 
-- For Plan tab, Quotes tab, Coupon tab:User can view the details but require Host admin access
+- **For Plan tab, Quotes tab, Coupon tab**: User can view the details but require Host admin access
 
-- Generate Quotes:
+**Step 4: Purchase Credits**
     - To generate a quote, click on the "Generate Quotes" option located in the top-right corner.
     - You will be redirected to the quote generator page, where you can add details for various types of samples and generate a quote.
 
 ![generate-quotes-dropdown](/img/generate-quotes-dropdown.png)
 
 ![quotes-detail-page](/img/quotes-detail-page.png)
 
+The quote will be sent to the user’s email address provided.
+**Note**: A quote will not be generated unless the team is mapped to the corresponding billing account.
+
+
+**To Make a Payment:**
+
+- **Coupon Activation**: For more details on coupons, please refer to the documentation: [https://docs-basepair.vercel.app/admin-guide/coupons](https://docs-basepair.vercel.app/admin-guide/coupons).
+
+    **Note**:
+    Host Admin access is required to generate and activate coupons.
+    If you do not have Host Admin access, please contact the Basepair team to enable it.
+
+- **Credit Card / PO**
+
+    ![credit-card-payment-option](/img/credit-card-payment-option.png)
+
+    Enter the required details and click “**Make a Payment**” to purchase credits.
+
+    ![credit-card-payment-page](/img/credit-card-payment-page.png)
+
+    If the user has a Purchase Order (PO), they can upload/submit it via this page and proceed with the purchase.
+
+    ![purchase-order-payment-page](/img/purchase-order-payment-page.png)
+
+
+    - Credits will be added to the account automatically.
+    - To view available credits:
+        - Go to Settings → Usage
+        - The remaining credits will be displayed there.
+
+    If there is any issue with credits not reflecting, please reach out to the Basepair team for assistance.
+
+    ![usage-option](/img/usage-option.png)
+
+    ![usage-page](/img/usage-page.png)