Docs updates for E/A#101809 Add EUR country selection to government rate auto-updates

[MelvinBot]

Explanation of Change

Updates the Set Distance Rates help article for the changes in [Payment due @jayeshmangwani] Add country selection for EUR auto-update government rates.

New feature: EUR workspaces can now turn on government rate auto-updates by selecting a country (Austria, Belgium, Finland, Germany, the Netherlands, Portugal, or Spain).

Sentences that became incorrect:

• "Automatic updates are available for Control workspaces with a default currency of USD, CAD, GBP, AUD, NOK, SEK, or ZAR." and "It's also only available for workspaces with a default currency of USD, CAD, GBP, AUD, NOK, SEK, or ZAR." EUR is now supported, so both lists now include EUR.
• "Enable Auto-update government rates." The toggle is now labeled Auto-update government rate, so every reference to it was renamed. EUR workspaces also select a country and click Save after turning it on, so one step was added.
• "Expensify uses the workspace default currency to determine which government publishes the rate..." EUR workspaces select the country instead, so one sentence was added.
• "Kilometers for Canada, Australia, Norway, Sweden, and South Africa." The EUR countries also use kilometers, so this now reads "all other supported countries."

@ShridharGoel, please review the files changed and confirm they reflect the current behavior. Then post a new comment saying @MelvinBot mark this PR as ready for review.

Fixed Issues

$ #101809
PROPOSAL:

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[ShridharGoel]

@MelvinBot Mark this as ready

[ShridharGoel]

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[MelvinBot]

🤖 Done. I marked this PR as ready for review.

---

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[melvin-bot]

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Codex Review Summary

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Review	Status	Commit	Review trigger
📝 Code Review	✅ Completed 2026-10-11T13:13:48.674432Z	8831085	Draft marked ready

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[github-actions]

UI referencing / consistency: "select a country" is vague and doesn't match the exact UI control, which this article later refers to as Country (line 107). Per HELPSITE_NAMING_CONVENTIONS (Core UI Referencing Rules: use the exact label, don't generalize), reference the control consistently, e.g. "select a country from Country and click Save."

[github-actions]

UI referencing: "select the country instead" generalizes the UI control. Per HELPSITE_NAMING_CONVENTIONS, reference the exact label (the Country selector shown under Auto-update government rate) rather than a generic "the country."

[github-actions]

HelpDot Documentation Review

Overall Assessment
This PR makes two coordinated updates to Set-distance-rates.md: (1) it renames the feature label from Auto-update government rates to the singular Auto-update government rate consistently throughout the article, and (2) it adds EUR support, including EUR in the supported-currency lists, a new country-selection step for EUR workspaces (Austria, Belgium, Finland, Germany, the Netherlands, Portugal, Spain), and generalizing the Kilometers unit list. Changes are accurate, well-scoped, and consistent with the existing article structure.

Scores Summary

• Readability: 8/10 - EUR additions are clear and integrate cleanly into existing procedures and explanations. Slightly dense parenthetical in the currency-change section (if you change it to EUR, you'll select a country first) but still understandable.
• AI Readiness: 9/10 - Keywords were updated to match the renamed feature and to add EUR-specific search terms (auto-update government rate, EUR government mileage rates). internalScope remains valid. Headings and heading hierarchy are untouched and compliant.
• Style Compliance: 8/10 - The UI label rename is applied consistently across body text, steps, and FAQ. Toggle/button names are correctly bolded (Auto-update government rate, Country, Save). The only risk is confirming the singular label exactly matches the product UI, since conventions require exact-match UI text.

Key Findings

• Strong consistency: the feature-label rename was applied to every occurrence (intro, steps, What happens sections, and both relevant FAQ entries), avoiding mismatched references.
• EUR workflow is handled well: the multi-country-per-currency nuance is explained, and both the enable flow (new step 5) and the later change-country path (select Country under Auto-update government rate) are documented.
• The Kilometers list was correctly generalized to all other supported countries, which keeps the list accurate as currencies are added.
• Critical verification: ensure the singular Auto-update government rate matches the live UI exactly (label and casing), per the exact-UI-text rule.

Recommendations

• Confirm the exact UI string for the renamed toggle (singular vs. plural, casing) before merge.
• Optional: tighten the parenthetical in the change the workspace default currency section for readability (e.g., a short follow-up sentence rather than an inline aside).
• Optional: align verb usage on the new step 5 (click Save) with the surrounding Select ... phrasing; both are permitted, but consistency aids scannability.

Files Reviewed

• docs/articles/new-expensify/workspaces/Set-distance-rates.md - Approved with minor verification notes (label rename + EUR support).

Note: Detailed line-by-line feedback has been provided as inline comments.