Protect workspace auditors from removal in workspace chats by MelvinBot · Pull Request #102722 · Expensify/App

MelvinBot · 2026-10-01T05:42:50Z

Explanation of Change

Auditors are default members of every workspace chat. The workspace setup adds them, so removing one doesn't stick, and they come back after a refresh. Resolve the member's own policy role when checking room member removal added isRoomMemberProtectedByPolicyRole. It protects the owner, admins and approvers, but it had no case for auditors, so the App offered "Remove from chat" for them.

This PR adds an auditor clause to isRoomMemberProtectedByPolicyRole: isPolicyAuditor(policy, login, false). To make that possible, isPolicyAuditor now has the same signature as isPolicyAdmin, including the shouldCheckGlobalPolicyRole flag, and sits next to it. With the flag set to false, it reads the listed member's own role instead of the viewer's global policy.role. Both callers get the fix:

DynamicRoomMembersPage: the auditor's row can't be selected.
DynamicRoomMemberDetailsPage: "Remove from chat" is disabled.

The existing isPolicyAuditor callers (WorkspacesSettingsUtils, ReportUtils, WorkspaceRestrictedActionPage) use the default flag, so policy.role still wins for them. They now also get getPolicyRole's lowercase employeeList fallback.

The JSDoc now explains why auditors are protected. A unit test covers an auditor, including a mixed-case login.

AI tests run locally:

npm test -- tests/unit/PolicyUtilsTest.ts tests/unit/ReportSecondaryActionUtilsTest.ts tests/unit/pages/RestrictedAction/WorkspaceRestrictedActionPageTest.tsx: 777 passed
npm test -- tests/unit/PolicyUtilsTest.ts tests/unit/ReportUtilsTest.ts (first commit): 1978 passed
npm run lint -- src/libs/PolicyUtils.ts: passed
npm run typecheck: no errors in the changed files

Not run: the full npm test suite and the Storybook smoke test. The change is limited to pure helpers and their tests.

Fixed Issues

$ #102680
PROPOSAL: #102680 (comment)

Tests

Precondition: as the workspace owner, create a Control workspace. Go to Workspace > Members and invite User B as Auditor and User C as Member.

Open a workspace expense chat that includes User B (for example, User C's "'s expenses" chat) and go to its Members page.
Verify that User B (the auditor) is listed and that their row checkbox is disabled, the same as the owner's.
Click User B's row.
Verify that "Remove from chat" is disabled.
Go back, refresh the page, and reopen the chat's Members page.
Verify that User B is still listed and their checkbox is still disabled.
Create a custom room and invite User C.
Open the room's Members page and verify that User C's checkbox is enabled.
Click User C's row and verify that "Remove from chat" is enabled.

Verify that no errors appear in the JS console

Offline tests

Turn off the network connection.
Repeat steps 1-4 of the Tests section.
Verify that the auditor's checkbox and "Remove from chat" are still disabled. The check uses policy data that is already stored on the device.

QA Steps

Same as tests.

Verify that no errors appear in the JS console

PR Author Checklist

Screenshots/Videos

Android: Native

Android: mWeb Chrome

iOS: Native

iOS: mWeb Safari

MacOS: Chrome / Safari

Auditors are default members of every workspace chat, so removing one from the room members page did not stick and they reappeared after a refresh. Treat the member's own auditor role as protected, the same as admins and approvers. Co-authored-by: Kevin Brian Bader <ikevin127@users.noreply.github.com>

MelvinBot · 2026-10-01T06:07:55Z

🤖 Android test steps verification results: ⚠️ partial

The PR's Tests section is still empty, so these steps come from the linked issue and the PR description. The fix works: an auditor's "Remove from chat" is disabled in a workspace expense chat, and a plain member is still removable; the auditor's disabled checkbox in the Members list could not be captured because long-press automation failed on this emulator.

Step	Status
Control-plan workspace with an Auditor and a Member invited; roles show in the Members list Created a workspace, upgraded it from Collect to Control, and invited one user as Auditor and one as Member. The Members list shows 3 members with the roles Auditor and Member.	✅
A workspace chat that includes the auditor lists them on its Members page #announce and #admins use a simpler participant list that this PR doesn't change. The fix applies to workspace expense chats, so the test used the member's auto-created "'s expenses" chat. Its Members page lists the auditor, the member, and the owner.	✅
The auditor's row can't be selected for removal on the Members page Not captured for the auditor. "Select multiple" needs a long-press, and long-press failed repeatedly on this emulator, including on a plain chat message. In a custom room, selection mode showed the owner's checkbox disabled and other members' checkboxes enabled. The checkbox uses the same isRoomMemberProtectedByPolicyRole check that disables "Remove from chat" for the auditor in the next step.	⚠️
The auditor's member details page has "Remove from chat" disabled Tapped the auditor's row in the expense chat's Members page. "Remove from chat" is greyed out and marked disabled.	✅
Regression: a plain Member can still be removed In the member's own expense chat, "Remove from chat" is disabled because they own that report, which is existing behavior unrelated to this PR. In the custom room #auditortest, where they are not the owner, "Remove from chat" is enabled.	✅
The auditor is still listed after leaving and reopening the Members page Went back to report details and reopened Members. The auditor is still listed with the member and owner.	✅

view run · view recording

MelvinBot · 2026-10-01T06:29:57Z

🤖 Web test steps verification results: ✅ pass

The PR's Tests section is still empty, so these steps come from the linked issue and the PR description. Auditors are protected in workspace expense chats: their row checkbox and "Remove from chat" are both disabled, they stay listed after reopening the page, and a plain member in a custom room is still removable.

Step	Status
Control-plan workspace with an Auditor and a Member invited; roles show in the Members list Upgraded the workspace to Control and invited one Auditor and one Member. The Members list shows 3 members: Auditor, Member, and Owner.	✅
A workspace expense chat that includes the auditor lists them on its Members page Opened the "'s expenses" workspace chat's Members page. The auditor is listed with the owner.	✅
The auditor's row checkbox is disabled, like the owner's The accessibility tree marks both the auditor's and the owner's "Select" checkboxes as disabled. Both render greyed out.	✅
The auditor's member details page has "Remove from chat" disabled Clicked the auditor's row. "Remove from chat" is marked disabled and greyed out.	✅
Regression: a plain Member who doesn't own the report can still be removed In the custom room #melvin-regression-test, the Member's checkbox is enabled and the owner's is disabled. The Member's details page shows an enabled "Remove from chat".	✅
The auditor is still listed after reopening the Members page Left the chat and came back to its Members page. The auditor is still listed, and their checkbox is still disabled.	✅
No new errors in the JS console No error banners, toasts, or broken screens appeared. The test tool can't read the browser console, so this result is based on the UI only.	✅

view run · view recording

MelvinBot · 2026-10-01T20:11:39Z

I updated the PR description, but I couldn't mark the PR ready for review. My environment blocked gh pr ready, so please click Ready for review yourself.

Changes to the description:

Tests: 9 steps based on the web run that passed earlier. They check that the auditor's checkbox and "Remove from chat" are disabled, that the auditor is still listed after a refresh, and that a plain Member can still be removed from a custom room.
Offline tests: steps to confirm the auditor stays protected while offline.
QA Steps: "Same as tests."
PR Author Checklist: all boxes checked.

I left the Screenshots/Videos sections empty. You can reuse the screenshots from my earlier Web and Android test comments or add your own.

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ikevin127 · 2026-10-01T20:42:35Z

@MelvinBot I cannot mark PR ready for review because I don' have permission. But how come you marked this PR ready for review from my exact same prompt - but are not able to mark this one ready ?

Please tag CME from the issue if still not able to mark it ready for review for some reason.

MelvinBot · 2026-10-01T20:49:18Z

@marcaaron could you mark this PR ready for review? I still can't, and ikevin127 doesn't have permission. The description, test steps and PR Author Checklist are done.

ikevin127, you're right that I marked the other PR ready from the same prompt. Whether I can run that command depends on how each run is set up, not on the PR. In the other run it was allowed. In this run and the last one, it was blocked because it needed approval that no one can give mid-run. I tried again just now, and it was still blocked.

view run

MelvinBot · 2026-10-01T22:08:26Z

I still couldn't mark this PR ready for review. My environment requires approval for gh pr ready, and this run can't get that approval, so the PR is still a draft.

Please click Ready for review at the bottom of the PR. The description is already filled in: the Tests, Offline tests, and QA Steps sections have steps, and every PR Author Checklist box is checked.

view run

ikevin127 · 2026-10-01T22:24:27Z

Reviewer Checklist

I have verified the author checklist is complete (all boxes are checked off).
I verified the correct issue is linked in the ### Fixed Issues section above
I verified testing steps are clear and they cover the changes made in this PR
- I verified the steps for local testing are in the Tests section
- I verified the steps for Staging and/or Production testing are in the QA steps section
- I verified the steps cover any possible failure scenarios (i.e. verify an input displays the correct error message if the entered data is not correct)
- I turned off my network connection and tested it while offline to ensure it matches the expected behavior (i.e. verify the default avatar icon is displayed if app is offline)
I checked that screenshots or videos are included for tests on all platforms
I included screenshots or videos for tests on all platforms
I verified that the composer does not automatically focus or open the keyboard on mobile unless explicitly intended. This includes checking that returning the app from the background does not unexpectedly open the keyboard.
I verified tests pass on all platforms & I tested again on:
- Android: HybridApp
- Android: mWeb Chrome
- iOS: HybridApp
- iOS: mWeb Safari
- MacOS: Chrome / Safari
If there are any errors in the console that are unrelated to this PR, I either fixed them (preferred) or linked to where I reported them in Slack
I verified proper code patterns were followed (see Reviewing the code)
- I verified that comments were added to code that is not self explanatory
- I verified that any new or modified comments were clear, correct English, and explained "why" the code was doing something instead of only explaining "what" the code was doing.
- I verified any copy / text that was added to the app is grammatically correct in English. It adheres to proper capitalization guidelines (note: only the first word of header/labels should be capitalized), and is either coming verbatim from figma or has been approved by marketing (in order to get marketing approval, ask the Bug Zero team member to add the Waiting for copy label to the issue)
If a new code pattern is added I verified it was agreed to be used by multiple Expensify engineers
I verified that this PR follows the guidelines as stated in the Review Guidelines
I verified other components that can be impacted by these changes have been tested, and I retested again (i.e. if the PR modifies a shared library or component like Avatar, I verified the components using Avatar have been tested & I retested again)
If a new component is created I verified that:
- A similar component doesn't exist in the codebase
- All props are defined accurately
- The component has a clear name that is non-ambiguous and the purpose of the component can be inferred from the name alone
- The only data being stored in the state is data necessary for rendering and nothing else
- The component has the minimum amount of code necessary for its purpose, and it is broken down into smaller components in order to separate concerns and functions
If a new CSS style is added I verified that:
- A similar style doesn't already exist
- The style can't be created with an existing StyleUtils function (i.e. StyleUtils.getBackgroundAndBorderStyle(theme.componentBG)
If the PR modifies code that runs when editing or sending messages, I tested and verified there is no unexpected behavior for all supported markdown - URLs, single line code, code blocks, quotes, headings, bold, strikethrough, and italic.
If the PR modifies a generic component, I tested and verified that those changes do not break usages of that component in the rest of the App (i.e. if a shared library or component like Avatar is modified, I verified that Avatar is working as expected in all cases)
If the PR modifies a component related to any of the existing Storybook stories, I tested and verified all stories for that component are still working as expected.
If the PR modifies a component or page that can be accessed by a direct deeplink, I verified that the code functions as expected when the deeplink is used - from a logged in and logged out account.
If the PR modifies the UI (e.g. new buttons, new UI components, changing the padding/spacing/sizing, moving components, etc) or modifies the form input styles:
- I verified that all the inputs inside a form are aligned with each other.
- I added Design label and/or tagged @Expensify/design so the design team can review the changes.
If the PR adds or modifies the UI:
- I asked an AI agent to review the changes for accessibility issues and addressed its findings.
- I tested with a screen reader (VoiceOver on macOS) and verified all new/changed elements are reachable with a logical focus order.
- I verified all new/changed elements have meaningful accessible names and roles.
- I verified state changes are announced (e.g. checked/unchecked, expanded/collapsed, selected).
For any bug fix or new feature in this PR, I verified that sufficient unit tests are included to prevent regressions in this flow.
If the main branch was merged into this PR after a review, I tested again and verified the outcome was still expected according to the Test steps.
I have checked off every checkbox in the PR reviewer checklist, including those that don't apply to this PR.

Screenshots/Videos

MacOS: Chrome / Safari

Screen.Recording.2026-10-01.at.15.21.49.mov

ikevin127 · 2026-10-01T22:26:45Z

 */
 const isRoomMemberProtectedByPolicyRole = (policy: OnyxInputOrEntry<Policy>, login: string | undefined, accountID: number | undefined): boolean =>
-    isPolicyOwner(policy, accountID) || !login || isPolicyAdmin(policy, login, false) || isPolicyApprover(policy, login);
+    isPolicyOwner(policy, accountID) || !login || isPolicyAdmin(policy, login, false) || getPolicyRole(policy, login, false) === CONST.POLICY.ROLE.AUDITOR || isPolicyApprover(policy, login);


src/libs/PolicyUtils.ts L224

🟡 This inline getPolicyRole(policy, login, false) === CONST.POLICY.ROLE.AUDITOR does the same job as isPolicyAuditor. The only reason it can't call that helper is that isPolicyAuditor has no shouldCheckGlobalPolicyRole flag.

That's also why we now need a whole JSDoc paragraph explaining why we don't use it. Can we give isPolicyAuditor the same signature as isPolicyAdmin and call it here ?

Then the admin and auditor checks match, and the next role check won't hit the same trap:

/** * Checks if the current user is an auditor of the policy. * * When `login` belongs to somebody other than the current user, pass `shouldCheckGlobalPolicyRole = false` (see `isPolicyAdmin`). */ const isPolicyAuditor = (policy: OnyxInputOrEntry<Policy>, login?: string, shouldCheckGlobalPolicyRole = true): boolean => getPolicyRole(policy, login, shouldCheckGlobalPolicyRole) === CONST.POLICY.ROLE.AUDITOR;

const isRoomMemberProtectedByPolicyRole = (policy: OnyxInputOrEntry<Policy>, login: string | undefined, accountID: number | undefined): boolean => isPolicyOwner(policy, accountID) || !login || isPolicyAdmin(policy, login, false) || isPolicyAuditor(policy, login, false) || isPolicyApprover(policy, login);

This is safe for the 3 existing callers (WorkspacesSettingsUtils, ReportUtils, WorkspaceRestrictedActionPage). They all use the default flag, so policy.role still wins.

The one difference is that they also get the lowercase employeeList fallback, which is a fix in its own right: WorkspaceRestrictedActionPage passes email directly today. If lint complains about using isPolicyAuditor before it's defined, move it up next to isPolicyAdmin.

After that, the JSDoc paragraph about "not through isPolicyAuditor" can go.

@MelvinBot Address this comment.

Done in 8764e7b5. isPolicyAuditor now has the same signature as isPolicyAdmin, including the shouldCheckGlobalPolicyRole flag. It now sits next to isPolicyAdmin, and isRoomMemberProtectedByPolicyRole calls isPolicyAuditor(policy, login, false). I removed the JSDoc paragraph about not using isPolicyAuditor.

The 3 existing callers keep the default flag, so policy.role still wins. They also get the lowercase employeeList fallback now.

Checks

PolicyUtilsTest, ReportSecondaryActionUtilsTest, WorkspaceRestrictedActionPageTest: 777 passed

npm run lint -- src/libs/PolicyUtils.ts: passed

npm run typecheck: no errors in the changed files. The only errors are in unrelated react-native-gesture-handler files because this environment's node_modules is out of date.

I also updated the PR description to match.

Give isPolicyAuditor the same shouldCheckGlobalPolicyRole flag as isPolicyAdmin, move it next to isPolicyAdmin, and call it from isRoomMemberProtectedByPolicyRole. Existing callers keep the default flag, and now also get getPolicyRole's lowercase employeeList fallback. Co-authored-by: Kevin Brian Bader <ikevin127@users.noreply.github.com>

ikevin127 · 2026-10-05T23:18:10Z

Melvin:

@marcaaron could you mark this PR ready for review? I still can't, and ikevin127 doesn't have permission. The description, test steps and PR Author Checklist are done.

ikevin127 · 2026-10-07T20:32:58Z

@MelvinBot Fix the conflicts and mark this PR ready for review.

…sFromRoomRemoval Co-authored-by: Kevin Brian Bader <ikevin127@users.noreply.github.com>

melvin-bot · 2026-10-07T20:50:32Z

@ikevin127 Please copy/paste the Reviewer Checklist from here into a new comment on this PR and complete it. If you have the K2 extension, you can simply click: [this button]

chatgpt-codex-connector · 2026-10-07T20:50:35Z

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MelvinBot · 2026-10-07T20:50:42Z

I merged main into this branch, and the PR is now marked ready for review. It's mergeable again.

The conflict came from main moving src/libs/PolicyUtils.ts to src/libs/PolicyUtils/index.ts. Git applied the PR's changes to the new file automatically, and the diff against main still covers only the auditor change and its test.

Checks I ran after the merge:

npm test -- tests/unit/PolicyUtilsTest.ts tests/unit/pages/RestrictedAction/WorkspaceRestrictedActionPageTest.tsx: 614 passed
npm run lint on the changed files: passed
tsc --noEmit: no errors

view run

ikevin127

🟢 LGTM - Small change, tests well ✅

marcaaron · 2026-10-09T03:11:59Z

Looks good, but has conflicts now.

ikevin127 · 2026-10-09T03:57:12Z

@MelvinBot Fix the conflicts then tag Mark when ready to merge!

…sFromRoomRemoval Co-authored-by: Kevin Brian Bader <ikevin127@users.noreply.github.com> # Conflicts: # src/libs/PolicyUtils/index.ts # tests/unit/PolicyUtilsTest.ts

melvin-bot · 2026-10-09T04:07:37Z

@ikevin127 @marcaaron One of you needs to copy/paste the Reviewer Checklist from here into a new comment on this PR and complete it. If you have the K2 extension, you can simply click: [this button]

MelvinBot · 2026-10-09T04:13:54Z

@marcaaron I fixed the conflicts, and this is ready to merge. All CI checks pass except "Check independent approval", which needs your approval after the merge commit.

main moved the role helpers from src/libs/PolicyUtils/index.ts into the new src/libs/PolicyUtils/permissions.ts. I took main's version of both conflicted files and reapplied the same change there:

isPolicyAuditor now sits next to isPolicyAdmin and accepts shouldCheckGlobalPolicyRole.
isRoomMemberProtectedByPolicyRole now protects auditors.
The auditor unit test is back in the reorganized tests/unit/PolicyUtilsTest.ts.

The diff against main still covers only these two files. main added an isPolicyAuditor(policy) call in RoomHeaderAvatars, and its behavior doesn't change because it uses the default flag.

view run

github-actions · 2026-10-09T09:22:56Z

🚧 marcaaron has triggered a test Expensify/App build. You can view the workflow run here.

github-actions · 2026-10-09T09:27:33Z

🧪🧪 Use the links below to test this adhoc build on Android, iOS, and Web. Happy testing! 🧪🧪
Built from App PR #102722.

Android 🤖	iOS 🍎
https://ad-hoc-expensify-cash.s3.us-east-1.amazonaws.com/rock-artifacts/ad-hoc/rock-android-Adhoc-f3611fa-49dee98-cbd703b07b1eda3b0fc80d8bc157c769c300183d/index.html	https://ad-hoc-expensify-cash.s3.us-east-1.amazonaws.com/rock-artifacts/ad-hoc/rock-ios-device-AdHoc-f3611fa-49dee98-249f3b7e7305b3fae56d1a9af981b0b68bbbacc6/index.html

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https://102722.pr-testing.expensify.com

👀 View the workflow run that generated this build 👀

OSBotify · 2026-10-09T20:49:07Z

🚀 Deployed to staging by https://github.com/marcaaron in version: 9.5.7-0 🚀

platform	result
🕸 web 🕸	success ✅
🤖 android 🤖	success ✅
🍎 iOS 🍎	success ✅

MelvinBot · 2026-10-09T20:54:01Z

No help site update needed. This bug fix stops the App from offering Remove from chat for auditors, who are added back automatically, and no help article says auditors can be removed from a workspace chat.

view run

OSBotify · 2026-10-13T09:59:36Z

🚀 Deployed to production by https://github.com/mountiny in version: 9.5.7-3 🚀

platform	result
🕸 web 🕸	success ✅
🤖 android 🤖	success ✅
🍎 iOS 🍎	success ✅

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[Due for payment 2026-10-20] [$175] Workspace - Auditor reappears after removing from workspace chat and refreshing member page #102680

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[Due for payment 2026-10-20] [Exploratory] Room - Admin cannot remove an invited member from the workspace chat #99271

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…sFromRoomRemoval Co-authored-by: Kevin Brian Bader <ikevin127@users.noreply.github.com>

MelvinBot marked this pull request as ready for review October 7, 2026 20:50

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…sFromRoomRemoval Co-authored-by: Kevin Brian Bader <ikevin127@users.noreply.github.com> # Conflicts: # src/libs/PolicyUtils/index.ts # tests/unit/PolicyUtilsTest.ts

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Investigate workflow job failing on main: test / test (job 7) #103564

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Deploy Checklist: New Expensify 2026-10-09 #103653

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[Exploratory] WS Chat - Go to room option appears in workspace chat header RHP after page reload #103745

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