[No QA] Docs updates for E/A#95658 Add Merge reports help article for Spend

docs/articles/new-expensify/reports-and-expenses/How-to-Merge-Expenses.md

@@ -135,3 +135,7 @@ You won’t see **Merge** if:
 ## Can I undo a merged expense?
 
 No. Merging expenses can't be undone, so review the details before confirming.
+
+## Can I merge two reports instead of two expenses?
+
+Yes. Merging reports is a separate action that combines whole reports into one. Learn how to [merge reports](/articles/new-expensify/reports-and-expenses/How-to-Merge-Reports).

docs/articles/new-expensify/reports-and-expenses/How-to-Merge-Reports.md

@@ -0,0 +1,87 @@
+---
+title: How to Merge Reports in New Expensify
+description: Learn how to merge two or more expense reports into a single report from Spend > Reports, who can merge reports, and what happens to the reports you don't keep.
+keywords: [New Expensify, merge reports, combine reports, merge expense reports, consolidate reports, bulk actions reports, merge reports missing, Spend Reports]
+internalScope: Audience is submitters, approvers, and Workspace Admins. Covers merging two or more expense reports from Spend > Reports. Does not cover merging duplicate expenses, moving individual expenses between reports, or report approval workflows.
+---
+
+# How to Merge Reports in New Expensify
+
+Merging reports combines two or more expense reports into one. All expenses move into the report you choose to keep, and the reports you don't keep are deleted.
+
+Use this when the same person has expenses spread across several reports that belong on a single report, such as one report per week that should be submitted together.
+
+Merging reports can't be undone.
+
+---
+
+## Who can merge reports in New Expensify
+
+You can merge reports when every report you select:
+
+- Is an expense report on the same workspace.
+- Has the same submitter.
+- Has the same status: all **Draft**, or all **Outstanding**.
+- Is not archived or deleted.
+
+Your role also determines which statuses you can merge:
+
+- **Workspace Admins** can merge reports that are all **Draft** or all **Outstanding**. Outstanding reports must have the same approver.
+- **Submitters** can merge their own reports that are all **Draft**, or all **Outstanding** and not yet approved by the first approver.
+- **Approvers** can merge **Outstanding** reports that are assigned to them.
+
+Learn more about [report statuses](/articles/new-expensify/reports-and-expenses/Understanding-Report-Statuses-and-Actions).
+
+---
+
+## How to merge reports from Spend > Reports
+
+1. In the navigation tabs (on the left on web, on the bottom on mobile), select **Spend > Reports**.
+2. Select the checkbox for each report you want to merge.
+3. Click the green **selected** button, which shows how many reports you selected (for example, **2 selected**).
+4. Select **Merge reports**.
+5. In the right-hand panel, select the report you want to keep.
+6. Click **Confirm**.
+
+<!-- SCREENSHOT:
+Suggestion: Spend > Reports with two report rows selected and the green selected button expanded to show the bulk action menu with Merge reports visible.
+Location: After step 4.
+Purpose: Members often can't find Merge reports because it only appears in the selection menu on the Reports list, not on a report itself.
+-->
+
+---
+
+## What happens after you merge reports in New Expensify
+
+- Every expense from the reports you selected moves into the report you kept.
+- The reports you didn't keep are deleted.
+- You're taken to the report you kept so you can review the combined expenses.
+- The merge is saved while you're offline and finishes when you're back online.
+
+---
+
+# FAQ
+
+## Why can't I see Merge reports in the selection menu?
+
+**Merge reports** only appears when every report you selected can be merged. You won't see it if:
+
+- You selected only one report.
+- The reports are on different workspaces.
+- The reports have different submitters.
+- The reports have different statuses, or they're **Outstanding** with different approvers.
+- The reports are **Approved**, **Paid**, or archived.
+- You used the option to select all matching reports instead of selecting reports individually.
+- You're viewing **Spend > Expenses** rather than **Spend > Reports**.
+
+## Can I merge reports from different workspaces?
+
+No. All of the reports you select must belong to the same workspace.
+
+## Can I undo merging reports?
+
+No. Merging reports can't be undone, so confirm the report you're keeping before you click **Confirm**.
+
+## How is merging reports different from merging expenses?
+
+Merging reports combines whole reports into one report. Merging expenses combines two expenses that represent the same purchase. Learn how to [merge duplicate expenses](/articles/new-expensify/reports-and-expenses/How-to-Merge-Expenses).