diff --git a/docs/articles/new-expensify/workspaces/Add-Approvals.md b/docs/articles/new-expensify/workspaces/Add-Approvals.md index 21e5cd3d0669..1d0f396b0f0c 100644 --- a/docs/articles/new-expensify/workspaces/Add-Approvals.md +++ b/docs/articles/new-expensify/workspaces/Add-Approvals.md @@ -1,7 +1,7 @@ --- title: Add Approvals description: Require report approvals in your Expensify workspace, including setting approval thresholds and over-limit approvers. -keywords: [New Expensify, approvals, report approvals, approving reports, approval workflow, workspace workflows, approver, final approver, approval chain, approval threshold, approval limit, over-limit approval, report amount limit, dollar limit approver] +keywords: [New Expensify, approvals, report approvals, approving reports, approval workflow, workspace workflows, approver, final approver, approval chain, approval threshold, approval limit, over-limit approval, report amount limit, dollar limit approver, reassign approver, automatic approver reassignment, change approver workflow] --- Each Expensify workspace can be configured to require additional approvals for reports before payments are authorized. When approvals are enabled, admins can set a default approval workflow for all members or create custom workflows for individual members. @@ -71,6 +71,8 @@ You can update or remove approval workflows at any time as your team or process 3. Select a new member or deselect one to remove them. 4. Click **Save**. +**Note:** When you change an approver in a workflow, any reports currently pending approval with the previous approver are automatically reassigned to the new approver. A system message will appear in the report confirming the reassignment. + ## Delete a Workflow 1. On the **Workflows** page, click the workflow you want to delete. @@ -89,6 +91,10 @@ No. Each employee can only be assigned one approval workflow per workspace. You’ll need to be on the Control plan, as this feature isn’t available on Collect. +## What happens to pending reports when I change an approver? + +Any reports currently awaiting approval from the previous approver are automatically reassigned to the new approver. A system message appears in the report indicating the approver was reassigned via a workflow update. + ## What happens when a report exceeds the over-limit threshold? If a report exceeds the configured dollar amount in the Report amount field, it is automatically forwarded to the selected Additional approver for another review step.