From 232ff30aed94dca49699663330f56c840871abf6 Mon Sep 17 00:00:00 2001
From: Matt Moore <46995600+muttmuure@users.noreply.github.com>
Date: Mon, 17 Feb 2025 16:45:42 +0000
Subject: [PATCH] Create Edit-expenses.md

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+---
+title: Edit Expenses
+description: Learn how to edit expenses in Expensify, including restrictions and permissions.
+---
+
+You can edit expenses in Expensify to update details like category, description, or attendees. However, some fields have restrictions based on the expense type and report status.
+
+# Edit an Expense
+
+{% include selector.html values="desktop, mobile" %}
+
+{% include option.html value="desktop" %}
+
+1. Click the **Expenses** tab.
+2. Select the expense you want to edit.
+3. Click the field you want to change (e.g., category, description, attendees).
+4. Make your changes and click **Save**.
+
+{% include end-option.html %}
+
+{% include option.html value="mobile" %}
+
+1. Tap the **Expenses** tab.
+2. Select the expense you want to edit.
+3. Tap **More Options**.
+4. Update the relevant fields and tap **Save**.
+
+{% include end-option.html %}
+
+{% include end-selector.html %}
+
+# Expense Editing Rules
+
+Editing restrictions apply based on expense type and report status.
+
+## General Editing Rules
+- **Category, description, attendees, and report assignment** can be edited by the expense owner, approvers, and Workspace Admins.
+- **Amount** can be edited for most manually entered expenses, except for company card transactions.
+- **Tag and billable status** can be updated as long as the report is in an editable state.
+
+## Company Card Expenses
+- **Amount cannot be edited** for expenses imported from a company card.
+- **Category, tag, and billable status** can be edited if the report is in the Open or Processing state.
+- **Receipt images** can be added or replaced at any time.
+
+## Submitted and Approved Expenses
+- **Submitted expenses** can only be edited by an approver or Workspace Admin.
+- **Approved expenses** cannot be edited unless they are reopened.
+- **Expenses in a Closed report** cannot be edited.
+
+# Delete an Expense
+
+Expenses can only be deleted by the submitter, and the report must be in the Open state.
+
+1. Navigate to the **Expenses** tab.
+2. Select the expense you want to delete.
+3. Click **Delete** and confirm.
+
+{% include info.html %}
+If the report has been submitted, you must retract it before deleting an expense. 
+{% include end-info.html %}
+
+# FAQ
+
+## Who can edit an expense?
+- **Expense owner**: Can edit expenses if the report is Open.
+- **Approvers and Workspace Admins**: Can edit submitted expenses before final approval.
+- **Finance teams**: May have additional permissions based on workspace settings.
+
+## Why can’t I edit my expense amount?
+Company card expenses have a fixed amount based on imported transaction data and cannot be changed.
+
+## Can I edit an expense after it has been approved?
+No, approved expenses cannot be edited unless the report is reopened.
+
+## How do I update an expense in a submitted report?
+If you need to edit an expense in a submitted report, contact an approver or Workspace Admin to reopen the report.